Welcome to the Sac Central YMCA Delegations!

Tuesday, January 24, 2012

Meeting Schedule and Pre-conference Information

There will be NO meeting next Monday, January 30.

Our final, pre-conference meeting will be Monday, February 6.  This meeting is MANDATORY.  Delegates who do not attend will not be able to attend the conference.

(There will be no meeting on Monday, February 13 either as we will convene on Thursday, February 16 at the conference)

We will discuss the upcoming conference in more detail on February 6. But here's a preview of some things to remember:

1.) We will be guests of the Hyatt Regency Hotel from 11am February 16 (Thurs) through 10am February 20. (Mon).  Delegates must be dropped off at the hotel by 11am on 2/16 IN SAC ATTIRE. They must be picked up from the hotel between 7am and 10am on 2/20.

2.) There will be 4 people in each room. Some rooms have one bed, some rooms have two beds.  Please bring your sleeping bags to Sac conference.  Some people will likely sleep on the floor. This is how it is.

3.) Plan to bring spending money to feed yourselves for most meals during the conference. Three meals will be provided: lunch on Thursday; dinner on Friday; and dinner on Sunday. All other meals are a delegate's responsibility.  If this presents a financial hardship please contact me ASAP.  We strongly encourage you to bring easy, non-perishable breakfast food with you (granola bars, instant oatmeal, bananas, applesauce, etc) since breakfast can be overpriced and hard to squeeze in during the morning rush to session.

4.) IMPORTANT NOTE: Though we will be staying in our home town, delegates (and their families) are encouraged to treat this as an out-of-town trip. What does that mean? That means delegates are absolutely prohibited from leaving the conference boundaries during the conference. Local friends may NOT visit with delegates during the conference.  For all intents and purposes, we may as well be in Los Angeles or Paris. 

5.) Delegates must be in Sac attire from 8am until 10pm everyday.  If you have questions about the dress code, let me know. We'll go over everything one more time at our Feb 6 meeting. Ladies - watch those skirt lengths (knee-length means knee-length) and Gentlemen, you must have something covering your collared shirt and tie at all times.

And lastly - we would like to extend invitations to the annual VIP day where we show off the program to visiting supporters (and donors or would-be donors). If you received a donation from someone you think we should cultivate as a long-term delegation supporter, or if you think you know someone who may be able to help the delegation in the future through either monetary support or with our recruitment efforts, please let me know ASAP.

See you on February 6.