Y&G CapCo Combined Bulletin #15: Winter Break is Here!

Happy Winter Holidays! 

Most of the information in this email is a repeat of last week's bulletin - but we want to make sure you've read it. The most important thing on your to-do list, if you haven't done it already, is to make sure you have made your final program payment. All Dylan wants for Christmas is on-time payments. Don't make advisors spend their winter break sending you reminders!  

As we pause our delegation meetings for the next couple of weeks for some needed R&R, the advising team wants to wish all of our delegates and their families a wonderful winter break and a joyous New Year. We're so grateful that each and every one of you are a part of our program. 2017 will bring great things with our final two conferences of the year. 

There will be no bulletin on Dec 26 - make sure you've read this one and act on its information as required - especially when it comes to noting events like mandatory pre-conference meetings and bill boxes work (for SacC delegates).

1.) Final payments were due December 14 (SacCentral) and 15 (El Dorado):  If you have made your final payment, thank you! Your prompt payment is appreciated as we near the end of the budgetary year and the holiday rush reduces our time to send payment reminders. Everyone should have received an email confirming their final balance. If you have a question about your balance, email Dylan ASAP at dotarrow@calymca.org. You can pay online here or over the phone to the YMCA Front Desk at 916-452-9622. You can also drop a check off at the Sacramento Central YMCA (2021 W Street, Sacramento, 95818) during regular business hours, in an envelope attention to Dylan O'Tarrow. Delegates not on an approved extended payment plan must clear their balances by December 31. 

2.) Leadership Applicant Notice: are you a candidate for eleced office? Did you apply for an appointed position or program area? Make sure you review the draft conference schedule when it comes out in January for mandatory meetings. And make sure you check your email daily for updates from program staff about interview times and details. It is YOUR responsibility to make sure you show up prepared and on-time for your interviews! 

2.) MUN Secretariat Applications: The Secretariat oversee and provide leadership to the California YMCA Model United Nations program participants (who are wee small adorable middle school students). For more information on MUN and the Secretariat program, click here. This is great for delegates who like teaching, mentoring, and aiding the leadership development of wee small adorable middle school students and who are responsible and like travel. Applications are still available for non-priority interviews.

3.) Speaker's Bureau: Are you a returning Y&G Delegate? Do you annoy people with your limitless love for our program? Wish you could talk to more people about Y&G? Now's your chance! Apply to the speaker's bureau via Reggo. Questions? Contact Derek or Christiana.

4.) T&EII Schedule: Our next conference will start earlier than the first. We will likely depart between 10-11am on Saturday, January 14. Our return times should remain the same. 

El Dorado News: 

i.) Meeting schedule: We will not meet on Dec 22 or 29 or Jan 5. Happy Winter Break!

ii.) Pre-Conference and Parent Meetings: Our first meeting of 2017 will take place on January 12 and will be a mandatory pre-conference meeting worth 6 points. Parents are encouraged to attend from 7pm to 7:30pm for pre-conference information. Parents please also note that February 9 will be a mandatory delegate AND PARENT pre-conference meeting (10 points). Add it to your calendars now! Watch the bulletin for more details about these meetings. 

Sacramento Central News:

a.) Bill Boxes: Mark your calendars for BIll Boxes work on January 3 and 4, 2017. A separate email with instructions and the address (NEW address this year!) will hit your inbox during winter break. Watch for it!. 

b.) Meeting schedule: We will not meet on Dec 21 or Dec 28. Meetings resume on January 4, 2017.Special note about Jan 4 meeting: it may take place at the CalYMCA HQ (which is NOT where it was last year). Make sure you watch for updates about the Jan 4 meeting. 

Missed a bulletin?
Need to make a payment?
Mark your calendars for these key events!
January 11/12, 2017: Mandatory pre-conference meetingsJanuary 14-16, 2017 (Fresno) Training & Election Conference IIFebruary 8/9, 2017: Mandatory pre-conference meetingsFebruary 16-20, 2017 (Sacramento) Model Legislature & Court

Y&G CapCo Combined Bulletin #14: Almost Winter Break!

Some repeat info from last week at the top, but still worth a review. Check out your delegation-specific section, however, for important new info. 

1.) Final payments due December 14 (SacCentral) and 15 (El Dorado): The final payment for the current program year is due this week. Your prompt payment is appreciated as we near the end of the budgetary year and the holiday rush reduces our time to send payment reminders. Everyone should have received an email confirming their final balance. If you have a question about your balance, email Christiana or Dylan ASAP. You can pay online here or send a check with your delegate (payable to "Sacramento YMCA" with the delegate name in the memo line) to this week's meeting). See special note about El Dorado's meeting schedule in the relevant section below.

2.) Leadership Applicant Notice: are you a candidate for eleced office? Did you apply for an appointed position or program area? Make sure you review the draft conference schedule when it comes out in January for mandatory meetings. And make sure you check your email daily for updates from program staff about interview times and details. It is YOUR responsibility to make sure you show up prepared and on-time for your interviews! 

2.) MUN Secretariat Applications: The Secretariat oversee and provide leadership to the California YMCA Model United Nations program participants (who are wee small adorable middle school students). For more information on MUN and the Secretariat program, click here. This is great for delegates who like teaching, mentoring, and aiding the leadership development of wee small adorable middle school students and who are responsible and like travel. Applications are still available for non-priority interviews.

3.) Speaker's Bureau: Are you a returning Y&G Delegate? Do you annoy people with your limitless love for our program? Wish you could talk to more people about Y&G? Now's your chance! Apply to the speaker's bureau via Reggo. Questions? Contact Derek or Christiana.

4.) T&EII Schedule: Our next conference will start earlier than the first. We will likely depart between 10-11am on Saturday, January 14. Our return times should remain the same. 

El Dorado News: 

UPDATED: Due to finals week and the impending holiday, the Officer and Advisor Teams have decided to cancel this week's regular delegation meeting. Officers and elected leadership will instead attend a 2017 planning meeting (non officer/elected delegates are not expected to attend).

(Officers, Elected Leadership, Statewide candidates, and those who expressed interest in participating with the YMCA Annual Support Campaign will receive another email from me shortly.

IMPORTANT NOTICE ABOUT PAYMENTS:

Payments are still due this week. Since we won't have a meeting, here are the 3 ways you can submit your payment:

1.) Online any time before 11:59pm on December 15 at https://www.ymcasuperiorcal.org/forms/youth-and-government-payment-page/

2.) In-person to Delegation President Ryan Thoms at the benches outside B3 at Oak Ridge between 12:45 and 1:15pm on Thursday, December 15 (only).

3.) To Christiana at B3 at Oak Ridge between 6:50pm and 7:10pm on Thursday, December 15 (only).

Everyone should have received a reminder about their payment due this week. If you have any questions about what you still owe, let me know ASAP. Unless you are on a pre-approved special payment schedule, final payments are due this week.

-- Pre-Conference and Parent Meetings: Our first meeting of 2017 will take place on January 12 and will be a mandatory pre-conference meeting worth 6 points. Parents are encouraged to attend from 7pm to 7:30pm for pre-conference information. Parents please also note that February 9 will be a mandatory delegate AND PARENT pre-conference meeting (10 points). Add it to your calendars now! Watch the bulletin for more details about these meetings. 

-- Points - still a thing! We now move into our family competition. Which family will reign supreme? Points you earned individually will be totalled by family (excluding senior points and previous ML/C points. Meeting attendance still counts! On time payments this week are worth 4 points instead of the usual 3!

Sacramento Central News:

a.) Ice Skating this week! Instead of our usual meeting this week, we'll gather for some winter fun at the Downtown Skating Rink (701 K Street). Bring your holiday cheer and wear something warm as we take to the ice (or stand and watch others take to the ice). Free for delegates (big thank you to Ms. Rapton for providing tickets! ). Parents/family welcome. We will meet at 6pm and skate till 7:30. Parents please note: your delegate must be picked up by 7:30. If you are late, advisors have to stay until you arrive.  If you know you CANNOT attend on Wednesday, please email Christiana to let her know by 12 noon on Wednesday - otherwise we'll expect to see you! 

b.) Bill Boxes: Mark your calendars for BIll Boxes work on January 3 and 4, 2017. A separate email with instructions and the address (NEW address this year!) will hit your inbox during winter break. Watch for it!. 

c.) Meeting schedule: We will not meet on Dec 21 or Dec 28. Meetings resume on January 4, 2017.Special note about Jan 4 meeting: it may take place at the CalYMCA HQ (which is NOT where it was last year). Make sure you watch for updates about the Jan 4 meeting. 

Missed a bulletin?
Need to make a payment?
Mark your calendars for these key events!
December 14/15: $400 Payment Deadline (El Do 3 pts)
January 11/12, 2017: Mandatory pre-conference meetingsJanuary 14-16, 2017 (Fresno) Training & Election Conference IIFebruary 8/9, 2017: Mandatory pre-conference meetingsFebruary 16-20, 2017 (Sacramento) Model Legislature & Court

Y&G CapCo Combined Bulletin #13: A Short December, Festive Gatherings, Leadership, and some google forms

Final payments due December 14 (SacCentral) and 15 (El Dorado): The final payment for the current program year is due next week. Your prompt payment is appreciated as we near the end of the budgetary year and the holiday rush reduces our time to send payment reminders. Everyone should have received an email confirming their final balance. If you have a question about your balance, email Christiana or Dylan ASAP. You can pay online here or send a check with your delegate (payable to "Sacramento YMCA" with the delegate name in the memo line) to this week's or next week's meeting).

As 2016 enters its homestretch, so do we. Here's what you need to know this week:

1.) Last Chance For Leadership Applications: leadership applications have been extended through 11:59pm tomorrow, December 6. Access them through Reggo. If you have questions about any leadership positions, contact Derek (eldo) or Christiana (SaC).

2.) National Judicial Competition: The NJC takes place in Chicago each summer and is a fantastically fun opportunity for those interested in the court programs. You can read about the program here. Only 28 California delegates are selected to participate in this national competition, but our Coalition has a great history of sending delegates! Application is available in your Reggo account. If you love Y&G, love to travel, are team-oriented, and maybe a bit competitive, this program is for you! (Additional program fees are required, Financial Assistance is available. Do not let cost concerns prevent you from applying!) Applications must be approved by December 8. Accordingly, your deadline is December 7 at 11:59pm.

3.) MUN Secretariat Applications (Priority deadline) due Dec 8: The Secretariat oversee and provide leadership to the California YMCA Model United Nations program participants (who are wee small adorable middle school students). For more information on MUN and the Secretariat program, click here. This is great for delegates who like teaching, mentoring, and aiding the leadership development of wee small adorable middle school students and who are responsible and like travel.  Applications must be approved by December 8. Accordingly, your deadline is December 7 at 11:59pm.

4.) Bill Supplement Forms must be postmarked by this Thursday, December 8. This means we need all bill supplements completed before then. Bill Authors and Sponsor received an email on Sunday with directions on this important process. If you can't find that email, contact Christiana ASAP.

5.) Speaker's Bureau: Are you a returning Y&G Delegate? Do you annoy people with your limitless love for our program? Wish you could talk to more people about Y&G? Now's your chance! Apply to the speaker's bureau via Reggo starting this Wednesday. Questions? Contact Derek or Christiana.

6.) T&EII Schedule: Our next conference will start earlier than the first. We will likely depart between 10-11am on Saturday, January 14. Our return times should remain the same.

El Dorado News:

i.) Holiday Party! Our holiday party will be hosted by the Gill Family (thank you, Gill Family!) this Thursday, December 8, from 7-9pm. The Gill residence is located (SEE EMAIL FOR ADDRESS AND ACCESS INFO). Delegates should plan to bring a treat (i.e. food) to share with the delegation (should serve 10). What are you bringing, tell the google form below! Wear your "Polar Express" best! (That's pajamas)

ii.) At our holiday party we will be doing El Dorado's first ever LIVE PROGRAM AREA SELECTION. Attend prepared to select your program area. We'll be going in points-order. You have until noon on Wednesday to raise any concerns about your points.Come prepared to make your selection. Have backups. Your first (or second, or third) may not be available. Be prepared!

iii.) Program Area Proxy Process: won't be at the party? The google form will tell you what to do! 

iv.) GET ONE LAST POINT: Do this google form! It will collect RSVPs for the party (only very rude people don't RSVP and you're all better than that, right?) and it will tell you what to do if you aren't there so you have a shot at getting your program area. OH and if you do it by 11:59pm on Wed Dec 7, you get a point! Form is closed after that!

v.) Meeting schedule: We will have our holiday party this week and our final meeting of 2016 on Thursday, Dec 15. That may be during finals week, but you know you have a meeting every Thursday and you've known about finals, too! Manage your time and make sure you attend our final meeting of the year. We will not meet on Dec 22 or 29 or Jan 5. Our first meeting of 2017 will take place on January 12 and will be a mandatory pre-conference meeting. Parents are encouraged to attend from 7pm to 7:30pm for pre-conference information. Parents please also note that February 9 will be a mandatory delegate AND PARENT pre-conference meeting. Add it to your calendars now!

Sacramento Central News:

a.) Holiday Party! Our holiday party will again be hosted by the Marcins (thank you, Marcins!). The party takes place this Wednesday, December 7, (SEE EMAIL FOR THE ADDRESS). Plan to be picked up by 8pm. Remember to bring your Secret Santa gift. There is a $10 limit on gifts. If you are unable to attend for any reason, contact Christiana ASAP and see if you can send your secret santa gift with someone else so your assigned person isn't left sad with no presents to open. Here is the list of information for all participants. You should have received the name of your assigned person at the last meeting. If you weren't there, email Christiana. Please bring a dish/treat to share with the delegation. Wear your holiday sweaters or other festive wear. Please complete this Google form to RSVP. 100% participation by Tuesday at 11:59pm = special delegation treat.

b.) Swim With Santa is this Friday at the YMCA! We expect to see Miranda, Dexter, Gus, Brenna Leigh, Victoria, Delaney, and Calvin to volunteer. If you volunteered for in-pool duty, bring a one-piece suit and a towel. If you're land-based for the evening, wear your delegation sweater and all the holiday flair you have (jingle bells, Santa hats, elf shoes, etc). Please arrive as close to 5pm as you can. Plan to be picked up at 8:30 so you can assist with clean up. Please share the event on social media! Here's the FB event.

c.) Meeting schedule: We will have our holiday party this week and our final meeting of 2016 on Wed, Dec 14. We will not meet on Dec 21 or Dec 28. Meetings resume on January 4, 2017.

d.) Bill Boxes: Have you reviewed your availability? Please try to consolidate on days when the most people are available. We need two full work days staffed with at least 3-4 delegates who are ready to crank out the work! Doodle poll closes Wednesday evening:  http://doodle.com/poll/e6i2yssqm7nygdrf

Missed a bulletin?
Need to make a payment?
Mark your calendars for these key events!
December 14/15: $400 Payment Deadline (El Do 3 pts)
January 11/12, 2017: Mandatory pre-conference meetings
January 14-16, 2017 (Fresno) Training & Election Conference II
February 8/9, 2017: Mandatory pre-conference meetings
February 16-20, 2017 (Sacramento) Model Legislature & Court