Happy 2019 from the advising team!
1.) Meeting Schedule: We have shockingly few meetings left, so make sure they, and our conferences, are on your calendar:
- January 10 - regular meetings resume (NIC proposals presentations to delegation)
- January 17 - mandatory pre-conference meeting
- January 19-21 - Training & Elections Conference II (Fresno)
- January 24 - regular meeting (delegation officer primary announcements)
- January 31 - regular meeting (delegation officer primary)
- February 7 - mandatory pre-conference meeting for ALL delegates and a family member (new and returning).
- February 14-18 - 71st Model Legislature & Court (Sacramento)
- (Tentative) February 27 - End of the Year Banquet, Old Spaghetti Factory
2.) Training & Elections Conference II: We'll leave for our next conference around 8-8:30am on Saturday, January 19. More details at next week's meeting. During this conference, you'll meet in your program area groups to learn about how your program areas work and what you'll be responsible for at Sac Conference. Our mandatory pre-conference prep meeting is Wednesday, January 16. Want to double-check your program area? Click here.
- Several program areas (NIC, DOF, LegAn) require you to submit proposals immediately after T&EII, so make sure that you pay close attention to submission instructions and deadlines! It will be your responsibility to get your materials in on time. NIC delegates must bring 20 copies of their draft proposals to T&EII (one signed by the lead advisor).
2A.) Candidates and Leadership Applicants/Applied Program Area Applicants:
- If you are running for elected office, make sure you have reviewed the campaign rules and that you are tracking any campaign expenditures. You MUST bring to conference check-in a completed campaign finance disclosure form to be signed by your lead advisor even if you incurred no campaign expenses! Every candidate must submit a form upon arrival to Fresno, even if it's blank!
- If you have applied for appointed leadership, make sure that you read your email regularly between now and the conference and review the conference schedule when it is released next week to check your interview times and locations.
- That includes applicants for program areas such as Supreme Court and CET and special programs like NJC and YMCA175.
3.) NIC Proposals: This week (Jan 10th) you will need to present your proposals to the delegation. Be prepared to give a 2 minute speech on your proposal. This will be a good opportunity for you to practice your speaking skills and receive feedback from the delegation. Please make sure if you have any questions, contact Whitney.
4.) T&EII Monday Lunch Orders: At T&EII, you'll be provided with dinner on Saturday, breakfast, lunch, and dinner on Sunday, and breakfast on Monday. The conference does not provide lunch on Monday before we leave for home and we will make no lunch stops. If you would like to purchase a lunch for the bus ride (HIGHLY ENCOURAGED) use this form to place your Subway sandwich order. You must bring $7 when you check-in at the buses on Saturday Jan 19. EXACT CHANGE ONLY. http://bit.ly/te2lunch
- Even if you don't want lunch, please complete the form and select "I don't want a sandwich" from the drop down!
5.) Sac Rack: For new delegates, "Sac Rack" (which is now being called "Cali's Closet by CalYMCA but old advisors are slow to learn new tricks) is a pop-up boutique at T&EII where you can "shop" for Sac-attire, professional wardrobe pieces at very low cost (generally between $1-$5). Vouchers will be provided to all Y-Assist Applicants as well. If you would benefit from a voucher and are not a Y-Assist applicant, please email Dylan ASAP.
6.) Sac Rack Donations: As part of the Sac Rack process, Y&G collects new or gently used professional attire. You can help by bringing donations to the YMCA (2021 W Street) between now and January 18. Here is a flyer you can share with your friends, coworkers, etc, to encourage them to donate as well!
7.) More Conference Info: Our next conference, T&E 2, runs from Saturday, January 19 through Monday, January 21. We will likely depart from Oak Ridge around 8-8:30am on Saturday and return around 3:30pm on Monday. Our final conference, the full Model Legislature & Court, runs from Thursday, February 14 through Monday, February 18. Unlike our Fresno trips, because the final conference is here in Sacramento, parents must provide transportation to and from the downtown Sacramento area. Plan for Thursday arrival around 10am and Monday pick-up around 9am. Our February 7 pre-MLC meeting will be mandatory for all delegates and a member of each delegate's family. Please make plans to attend!
REMINDERS:
Payment Reminder: The fourth and final program payment for the year was due by December 14. Payments can be made online here (online payment instructions found here) or over the phone by calling the YMCA Front Desk at 916-452-9622 ext 0. Checks are payable to "Sacramento Central YMCA" and should be dropped off at the YMCA as soon as possible.
Conference Attendance: We have two remaining conferences this year. Please review our conference attendance policy:
- For T&EII (Jan 19-21): Partial attendance is not permitted except in extraordinary circumstances. Regular season sport events, meets, regular season academic club meets, finals, school projects, etc, are not extraordinary circumstances. You are expected to travel to the conference with the delegation, attend the entire conference, and travel home again with the delegation.
- For ML/C ("Sac Conference," Feb 14-18): Partial attendance is not permitted.
Your advisor team is managing the safety of 140 people, coalition wide. It makes things more complicated for us and potentially less safe for you if we need to manage different travel schedules for different delegates.
Check the website first: In addition to our bulletin, a lot of valuable information can be found at our website. Here, you'll find all past bulletins, delegation information, a program calendar, and a link to our forms and downloads folder. Remember to check the site first - chances are you'll find answers to most of your questions.
As always, thank you for reading and I will see you on Thursday!
Derek Dolfie
Lead Advisor/Delegation Dad
El Dorado Delegation
Helpful Links:
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Mark your calendars for these key events!
January 10 - regular meetings resume (NIC proposals presentations to delegation)January 17 - mandatory pre-conference meeting
January 19-21 - Training & Elections Conference II (Fresno)
January 24 - regular meeting (delegation officer primary announcements)
January 31 - regular meeting (delegation officer primary)
February 7 - mandatory pre-conference meeting for ALL delegates and a family member (new and returning).
February 14-18 - 71st Model Legislature & Court (Sacramento)
(Tentative) February 27 - End of the Year Banquet, Old Spaghetti Factory
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